Dear Business Owner,
We hope this fall finds you and your employees working happily! In this issue we’ll take a look at how to keep viruses out of your office network. We’ll also discuss a few ways to plan a fall staff retreat without going crazy, and how to keep security strong while working with temporary employees. Don’t forget to schedule your fall fire sprinkler check-up before the cold weather starts!
Enjoy the cooler weather (soon, we hope)!
Don’t forget to reply to our Trivia Challenge for a chance to win a $10 Starbucks gift card!
1. Instruct employees not to touch emails from people they don’t know. If they work in a position that frequently handles incoming mail from new contacts, make sure they’ve got the latest anti-virus software, and that they do not download attachments blindly.
2. Use virtual machines to segment risky work from safer tasks. A virtual machine is like a computer within a computer, and can be used to isolate a potential virus from the rest of the system.
3. Update your encryption and firewalls as often as necessary. Using old encryption and weak firewalls creates easy inroads for malware and malicious hackers.
We can help you set up hard core cyber security protocols on your network, no matter how large or small it is. Give us a call if you’ve got questions.
Fall Staff Retreats Without Stress
Your business is safer from internal theft when morale is high. Many companies use employee retreats to build teamwork, camaraderie, and loyalty among their staff members. It seems like a simple idea from the outside, but once you start planning an event like this, it can quickly spiral into an administrative nightmare. We gathered a few tips to help you keep it easy and fun.
• Don’t stray too far from home. Once airfare and carpooling gets involved, it’s tough to keep things simple. Find a bed and breakfast, resort, or conference center in your city, or one town away.
• Don’t rough it. A camping trip together would be amazing for building trust and teamwork, but only if your people are avid campers already. If you’re dealing with a group of homebodies, opt for cabins with a linen service and real bathrooms, to minimize the headaches of super long supply lists, and difficult meal planning.
• Spring for catering. It might cost a little more than planning and making meals yourself. And yes, cooking together can make for fun team bonding, but you’ll be so happy you didn’t have to make that three-hour Costco run. Plus, you get to relax and focus on getting to know your people, instead of managing the kitchens.
We can help you keep your security plan simple on the road, too. Give us a call as you start planning your retreat, and we’ll help you make sure cyber security and physical security aren’t anything to worry about.
Managing Security with Temporary Employees
Temporary employees, contractors, and freelancers can be a great way to boost your productivity, without blowing the budget. The trouble is that temporary employees have far less motivation to stay honest than a permanent employee. They also tend to have access to sensitive information and items that can put your company at risk. How do you keep things secure when you’ve got temporary staff to manage?
First of all, it’s a good idea to hire temps through a temp service you trust. Find one that gets their people thoroughly, both with a background and reference check, and with a thorough interviewing and testing process. Some services will take on just about anybody, in an effort to make money off of volume rather than quality. So do your research, and ask others in your field which temp services they recommend. If you have a lot of temporary employees in the office, you may need to establish storage areas with restricted access. Call us if you need help.
Second, when dealing with contractors and freelancers who have access to your files and your network, create a system of sharing protocols. Decide and explain to your other employees what is off limits to the newcomers. If you must share sensitive information with a contractor, you may need to create a signed contract to prevent disclosure. Talk to an HR expert or a lawyer about the best way to protect your proprietary information.
Your Fire Sprinkler System Needs a Regular Check-up To Run Efficiently
Automatic fire sprinkler systems are one of the most significant components of a building fire protection strategy. When properly designed, installed and maintained, an automatic fire sprinkler system can control a fire and significantly reduce deaths, injuries and property damage. However, fire sprinkler systems have their limitations, and their performance can certainly be affected by factors not linked to the initial design or installation of the sprinkler system.
The top five reasons that fire sprinkler systems fail to operate or perform ineffectively during a fire are:
• Lack of maintenance/upkeep
• System shut off
• Inappropriate system for the type of fire
• Water discharged did not reach fire
• Problem with water supply or not enough water discharged
Fall is a great time of year to have a Fire Sprinkler System Check Up. Our technicians will conduct a maintenance audit and check heads, valves, water pressure, shut offs, plus make sure your fire system is up-to-date and is the right system for your specific needs.
We can set up a time for your fall Fire Sprinkler System Check Up as soon as you’re ready. Give us a call at 1-800-800-ALARM or email us at: Sales@HueandCry.com. Sign up soon because demand will pick up over the next few months.
Answer our trivia question and get a chance to win coffee & pastry on us! Simply fill out the trivia answer by September 30th 2014 in the comment section below, be sure to include your name in the Name field and your email in the Mail field. We’ll put all responses in the proverbial fishbowl and pick 5 names to win a $10 Starbucks Gift Card!
Question: How many times do you hear the word “dude” in The Big Lebowski?